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Privacy Policy

Privacy Policy

The Herefordshire and Worcestershire Earth Heritage Trust (EHT) is a membership organisation established to promote the protection, conservation and improvement of Earth Heritage sites for the benefit of the public and also to educate the public in Earth Heritage.

Your confidentiality is protected by the Data Protection Act (1998) and, from 25 May 2018, the General Data Protection Regulation (GDPR), which prohibits EHT from passing your details to anyone other than those people who need to know.

EHT has appropriate technical and organisational measures in place to prevent the unauthorised or unlawful processing of your personal information, and accidental loss or destruction of, or damage to, your personal information.

Your personal data

The personal information we collect that you provided us may include: titles, names, address and contact details such as telephone number and email address. We will use this information for the following purposes:

  • To manage membership including payment details and volunteer activities.
  • To send you information which we think may be of interest or to improve our membership services. This will include newsletters, updates on activities and volunteering opportunities.

Your personal data and third parties

We only pass your details onto third parties that EHT is required to by law or have a legitimate reason for doing so. For example if you have made a Gift Aid Declaration to EHT, we are required to submit some of your personal data (title, name and address) to HRMC in order that EHT can reclaim UK tax on your subscriptions and/or donations.

Retention of personal information

Any information supplied by you to EHT will be kept on file no longer than is necessary for our purposes. For example the HMRC requires EHT to retain information about Gift Aid for six years. If you resign your membership, your details will be removed as soon as reasonably possible.

Your Access rights to your data

You are entitled, to ask for a copy of your personal information, and to have any inaccuracies in your information corrected.  This will normally be provided for free unless the request is considered manifestly unfounded, excessive or repetitive. Disclosure will only be permitted to persons who have provided suitable identification. Please contact EHT for further details.

Cookies

Cookies are text files, which identify a user’s computer, but not the individual user. The EHT website may have features that may require cookies. They are only used to ensure the users’ preferences for viewing the website are maintained.

Links to other websites

There are hyperlinks within the website which will take you away from the EHT website. The linked sites are not under the control of EHT and we are not responsible for the contents of any linked site or any link contained in a linked site, or any changes or updates to such sites. EHT is providing these links to you only as a convenience, and the inclusion of any link does not imply endorsement by EHT of the site.

Disclaimer

The Herefordshire and Worcestershire Earth Heritage Trust seeks to ensure that all information on the website is accurate. However, EHT and its consultants cannot accept any responsibility or liability for any claim, loss or damage whatsoever from the use of any information within, or accessed through this website.